Nevada Head Start Association

Supporting Each Other. Advocating for Children.

 

 

 

 

Nevada Head Start Association

Meeting Minutes

April 2, 2004

 

 

Participants:   

CSA Head Start, Sherri Rice & Arvelis Byrd

UNR Early Head Start, Sherry Waugh, Jane Hogue & Kellie Bates

Little People’s Head Start, Mary Eldridge & Pearl Lewis

Head Start of Northeastern Nevada, Joan Anderson, Michelle Canning

Washoe Tribe Head Start: Gail Brown

EOB: All staff were preparing for a federal review

 

Meeting called to order at 8:50 am by Sherry Waugh

 

The agenda was modified to add items from the April 1, 2004 strategic planning session (format of meetings and letters of support).

 

Minutes were approved. Motion to approved, S. Rice, second by J. Hogue.

 

I.                     Format for meetings NvHSA

Discussion centered on the frequency, purpose and structure of all meetings including teleconference meetings.

Suggested:

·        Start meeting with a Head Start Hot Topic,

·        invite guest speakers as needed,

·        have a facilitated meeting one time a year for goal planning and to evaluate progress toward goals.

·        Agenda will have an action plan review section

·        Sherry Waugh and Nicole King will work on this.

 

Frequency of teleconference:

 1^st Tuesday of month @ 11 am.

Phone number and code remains the same.

 

Collaboration Meetings: June 11^th, Sept. 10^th and Dec. 10, 2004

 

NVHSA meeting scheduled for December 9^th 12-5 with lunch.

 

II.                   Region IX Head Start Association Reps.

Sherri Rice           1 x year

Jane Hogue         1 x year

Mary Eldridge      1 x year

 

Subs:        Diana Goff and Sherry Waugh

 

*Sherri Rice will attend June 21^st Region IX meeting in Oakland, CA

 

III.                  HSSCO Supplemental Funding

Explore the possibility of DHR-Child Care Steering Committee Meeting as a possible forum for discussion of the grant. Mary Eldridge will contact Jerry Allen to request an agenda item and to see if a meeting is scheduled.

Nicole will in turn notify everyone if the meeting is scheduled and the item is placed on the agenda.     

 

IV.               Community Action Association- Meeting between CAA and NvHSA will be scheduled.

V.                 Family Development Matrix-(See NvHSA outreach coordinator’s report for details of workplan)

All Data from the first assessment is due to Nicole on R/W disk by April 16, 2004.

 

VI.               Nv HSA Outreach Coordinator’s Report (Written report distributed)

·        Website

·        Parent Conference Update

·        HSSCO Activities (Newsletter) Article deadline, May 15^th.

 

VII.              Nevada Head Start-State Collaboration Office report:

·        New administrative assistant will begin on April 12^th- Robin Chaffey.

·        Verbal approval on the carryover funding, which includes funding for NVHSA Outreach Coordinator Position.

·        A planning meeting for the supplemental funding grant will be convened.

·        Part C MOU-Region IX has suggested additional changes. A meeting will be held to discuss the changes. Nicole will email in an effort to get committee members together.

 

VIII.            The election for the office of Vice-President was held. Sherri Rice was nominated by J. Hogue and seconded by K. Bates motion carried. Welcome, Sherri as Vice-President.

 

 

IX.               2004 Budget 

A request was made to support the NHSA conference in Anaheim, CA

In the future, it was suggested that financial goals be included on the agenda.

It was also suggested to support the coordinator’s position.

Sherry Waugh will email Gene Merillo, she will request advance notice of future monetary requests and will indicate that since we are a small state we are willing to give $500 to support the cause. Michelle Canning will be copied on the email and that will trigger a check. K.Bates will write a letter to accompany the $500 after obtaining contact information from S. Waugh.

   

X.                 Sherry Waugh described the (AES) Agriculture Experiment Station grant.

1)     Examine home/child care impact on language development (outcomes).

2)     How the philosophy of program impacts language outcomes.

3)     Data Source UNR-CFRC/EHS Need 150 children between 12-36 months of age. Interview plus observe home and child care center. English and Spanish participants. Language Literacy Assessment, which takes 30-40 minutes. Incentives will include books for families and staff members.

XI.              Sherri Rice discussed the NRS testing.

       1^st look at National results and Grantee results

       Possible position statement on NRS?  CSA-HS spent $20, 000 to complete the fall test. They must administer 2 x a year. Spring Data will be aggregated by state.  Compare with outcomes data for program improvement.

Nicole will copy NRS position statement to all.

 

XII.              Letters of support:

a.      Johnson and Johnson – Decision to send a letter supporting the caliber of training and the institute.

b.      EOB-It was decided that a letter would be written to HHS and EOB policy council members, expressing support for Head Start in Nevada and any assistance during this difficult time.

c.      International Reading Conference-S. Rice would like handouts from anyone who attends.

d.      Family Literacy-Paula Russell will follow up on the National Center and Region IX Literacy activities. A few grantees have been approached about literacy conferences.

 

Program Updates:

 

UNR-EHS: Preparing for federal review and working on the family development matrix.

 

HSNEN:   Preparing for review in May

Due to personnel issues policies are being revised for consistency. Discussion centered on being proactive, training staff well and maintaining a positive attitude. Joan recommended the NAE-Nevada Association of Employers, which is an excellent resource for HR information. This may be a source for a guest speaker at a future meeting.

 

LPHS:

Completed review last week.

Advise: Make sure policies and regulations mesh with state licensing.

Make sure policies are accurate.

Pay attention to: tracking, monitoring, fiscal, analyzing information. Presentation is very critical-be sure to list concerns and strengths.

 

Washoe Tribe:

NA Child & Family conference was excellent.

Dresslerville building is progressing just fine.

 

CSA-Head Start:

Opened Fernley-great building!

Wooster-WCSD/Pre-K opening in August with 4 classrooms

Opening clinic this month with Orvis Nursing Clinic.

Behavioral specialist in classrooms next year.

 

 

 

Nevada Head Start Association

July 8, 2004

Elko, NV

Meeting Minutes

 

 

 

Participants:

ITCN:                          Gloria Smith

CSA Head Start:       Sherri Rice & Tedra Mandell

HSNEN:                     Michelle Canning & Joan Anderson

LPHS:                         Mary Eldridge, Dannette Maeses & Pearl Lewis

UNR-EHS:                 Jane Hogue, Sherry Waugh & Kellie Bates

EOB:                           No members attended.

STG International T/TA Specialist:                          Paula Russell

Nevada Head Start-State Collaboration Office:                Kathy Biagi

CSUS-Monterey Bay Center for Collaborative and Integrative Studies

                                                                                                Jerry Endres

NvHSA Outreach Coordinator:                                            Nicole King

 

Meeting called to order at 9: 40 am by Sherry Waugh

 

Approval of the agenda:

With the following additions:

Add NvHSA membership renewal

HSSC budget review

 

Introductions were made.

 

Minutes from the April NvHSA meeting:

Corrections to the April 2^nd minutes:

II.         

Sherry Waugh will sub for Sherri Rice

Diana Goff for Mary Eldridge

All three will attend all of the Region IX meetings, plus a parent representative from Nevada. Goal to have a Nevada parent as representative by October, 2004

Region IX meetings are in Oct. 19-21^st, Jan. March & June (All meetings are in Oakland, CA).

Correction to the spelling of the last name of Gene Merlino.

NvHSA did not send a letter and money to Region IX conference.

It was decided to not pursue this at this time.

 

XI.  $20,000 to complete NRS testing at CSA-HS for the entire year.

 

Motion: M. Canning, 2^nd J. Hogue Minutes approved as amended.

 

 

 

 

Treasurer’s Report:

M. Canning circulated the treasurer’s report for the last six months.

K. Biagi discussed a reimbursement issue with the HSSCO.

16,000 will be coming in to the association from Elko and Ely and then the final $7,500 will be submitted to J. Endres.

 

A discussion of the treasurer’s duties and the possibility of Nicole supporting that position took place. S. Waugh discussed developing job descriptions that could outline roles as well as policies and procedures. Nicole, Michelle and Sherry W. will write financial policies.

K. Biagi made a suggestion to look at existing NvAEYC policies.

 

Outreach Coordinator’s Report:

Website: Thanks to CSA it is online and up to date. How will we utilize this?

Idea: Collective History: Minutes, Agendas and Budget reports, trainings etc.

 

NevAEYC Conference (written report)

Recommendations: Continue to piggyback on NevAEYC and possibly have a parent track. Original goal was to have a place for parents to get to know one another. Decision to have a parent track within the State NevAEYC conference in April 8-9, 2005 in Reno.  Explore the possibility of regional conferences for parents for Elko and Ely attached to NvHSA meetings.

Nicole will work on the parent track as well as a possible reception for Head Start and Early Head Start parents at the conference.

 

Update on the letter of support for Johnson & Johnson institute. Senator Reid’s office called and stated that they read the letter, indicted that Senator Reid supports Head Start but cannot do anything about J & J since it is not a legislative issue.

 

Nicole suggested changing her contract to read “up to 10 hours a week” instead of 10 hours a week. Change will be made.

 

Family Development Matrix-

Update from J. Endres

Review of contract and work plan

Strengths: Staff have adopted matrix and have embraced concept.

Thanks to M. Canning and K. Bates for supporting FDM.

Tomorrow data analysis / what does the data tell us?

Reviewed the statewide data,spreadsheet. Discussion ensued. Aggregate data, with EOB and without EOB, what does this data tell us.

Grant Opportunity: Plan for next step with grant and without grant.

Awaiting response on grant.

Nicole and Jerry will be writing the final report.

 

Finalize NvHSA mission statement, operating principles and goals:

Reviewed the handout which was created in April, 2004 on mission, goals and operating principles.

The members voted on the mission statement.

 

The mission is

“The Nevada Head Start Association is the unified voice of Nevada’s Head Start grantees. Its members are committed to supporting one another and advocating for Nevada’s Head Start children.”

 

Motto or tagline:

 

“Working together to provide a voice for Nevada’s Head Start children.

 

Adopted operating principles with one change: bullet one- collectively discuss issues.

 

Goals: 

1)     Increase networking opportunities among members

·        Establish revised format for meetings: frequency, location, method, structure (evaluate progress toward goals, budget and activity goals).

 

·        Identify regional representatives and reporting procedures to the board and back to NvHSA.

 

·        Develop a strategic plan for NvHSA,

 

2)     Increase revenue

·        Early Childhood Education Leadership Institute

      Charge for attendance

      HSSCO Supplemental funding

      Other grant opportunities

 

·        Other unidentified grant or foundation opportunities

 

·        Regional training events

 

2003-2004 Budget review and 2004-2005 budget planning

 

            11,600            existing

              8,500            reimbursement

         $20, 100            2004-2005

              3,000            membership dues

         $ 23,100

           

 

 

 

Expenses:

$165               website hosting

$ 600              conference calls

      $ 650              meeting costs

      $16,800          coordinator contract

      $  1,000          Nevada Early Childhood Conference

      $  3,000          Travel  (DC, Region IX for parents and NvHSA meetings for parents)

            $22,215

 

Possible Revenue Sources:

• Dues increase –decision to increase the dues across the state at a flat rate of an additional $200 a year for a total $700, Mary moved and S. Rice seconded. Motion carried.
• NV $ per child (Decided to look at this idea again next year.)
• Corporate partnerships / sponsors (subcommittee S. Rice, K. Bates and N. King to discuss ideas for corporate sponsors.) Ideas:  Power companies, gaming industries, Vendors-Especially EOB’s vendors Scolari’s, Albertson’s, Pub & Sub, Southwest Airlines-Tickets for parents to RIX,
• Training events-regional parent trainings, staff,
• United Way-Standards of Excellence. S. Rice will ask Anne Cory.

 

Difference between membership and sponsorship

 

Part C MOU update

Signature deadline for all agencies is 7-9-04.

If remaining agency does not sign, they will be left off of MOU and it will be sent out to all grantees.

 

Revisit Part B MOU

Dept. of ED will not do anything until IDEA is authorized.

 

Enrollment T/TA-Paula Russell

The Head Start Bureau Management Initiative: IM is coming out.

Focus areas: Enrollment (under-enrollment), Outcomes, High Paid ED’s  

Enrollment must be at 100% day one of program year. If a program is under enrolled they may receive a letter of non-compliance regardless of review year.  May be found deficient if under enrolled.

Mary Eldridge suggested that after a conversation with Suki to report enrollment numbers to PC and Board

 

Content area experts from T/TA system will be in the field to proactively address grantee issues.  Flowchart will be released soon, grantees can access T/TA from Suki, Paula or the content experts.

PIR training may be necessary.

 

EOB status-Letter of support / EOB.

We received a letter of acknowledgement of our letter from Sarah Greene and someone from the HS Bureau. Interim ED-Hannah Brown, on a cost-reimbursement process.

 

The NvHSA requested Paula Russell to talk with Jan Len and Suki Graves regarding how to give input into the EOB situation. A letter to whomever is identified may be the next step.

 

Strategic Plan

Mary gave an update on the Get out the Vote Campaign.

California has developed a voter registration kit.  CA requested money from the Region IX board to replicate the voter kits. The Region IX board did allocate $2,500 to California. Other Region IX states may request funding and the deadline is July 31. 20004.

Letter needs to go to Nicole King who will send a letter Gene Merlino requesting funding. Kits can be requested from Ed Condon.

 

Ad hoc committee: Examine NRS position statement.

 

AES study- S. Waugh gave an update on the grant. Need 150 children total, 80 Early Head Start children. Pilot study this year, data collection next year.  S. Waugh requested initial demographic data from Elko and Ely.

 

CAA-HS MOU-Meeting in Reno with a written handout from the meeting.

NvHSA will wait to receive more information.

 

Partnerships-Discussed earlier in the agenda.

 

NHSA Update-Legislative Alert

Nothing to report.

 

Region IX Meeting Update (Mary Eldridge)

Voter registration reported earlier.

Professional Development Committee-forum to share HS concerns, enrollment, monitoring consistency (review teams), T-TA.

Next year leadership strand for parents at the quarterly meetings.

Elections were held.

Gene Merlino (President)

Laura Santos (Vice-Chair)

Lynn McNeff (Secretary)

Conference in Scottsdale in October, 2004

Morning session on unions, Mary offered to type up her notes and share.

 

Head Start State Collaboration Report (Kathy Biagi)

Supplemental grant was re-submitted. Leadership institute was reconfigured into one with two parts. EOB will be sent to Mid-Iowa training. Should hear back soon.

Planning committee will be reconvened to develop the institute. Idea: two, three-day sessions- with first joint planning meetings, leadership training and then the next steps which includes follow up meetings, evaluation and reports.

The two representatives that will go to DC may be determined either by Bureau person in DC and delivered through Carmen or choices may be made in collaboration with NvHSA. 

 

Misunderstanding about contract services amount total and which event will be supported by a contract position.

 

Announcements-Program Updates

 

ITCN-Gloria reported:

National Indian Head Start Director’s Meeting

Expressed concerns regarding enrollment interpretation from feds.

Pre-service planning

Grant was funded

Hiring 6 Family Service Workers-

Attending new directors training in DC next week

Submitted COLA and one-time funding

Busy and challenging!

 

K. Bates-Family Development Matrix was recognized as a strength in recent federal review. Looking for a bilingual home visitor.

 

M. Eldridge-Recruitment, pre-service, three staff received associates degrees

 

S. Rice-New position, child development behavior specialist, every classroom will have someone half-day. Trained to do social-emotional work with children. Will have 9 ½ or ten staff.

Restructured the FSP positions, case management and referrals.

Wooster site, modulars are ready to be delivered.

Partnership with Washoe Tribe in Carson City, share space, teachers and split the children.

Washoe Language and Spanish.

Central intake for all of CSA programs-all applications, screen for eligibility in other CSA programs. HS families have priority in other CSA programs.

 

Jane: Review, strengths Professional Development

 

Joan: Review

Facilities, issues

Fiscal and HR issues.

Writing a grant to add parenting class, literacy class and violence prevention. Utilizing youth that have been volunteering from the youth detention center.

Executive Challenges conference in DC-Unions, employee issues, review process,

Two large trainings will be held in Elko-OUNCE, work sampling trainings. DECA training for one week- mental health and resiliency

 

See handouts

 

Meeting Adjourned at 3:56 pm

 

 

Next meeting:            Thursday October 7, 2004 in Ely

Nevada Head Start Association

Board Meeting

Thursday, October 7, 2004

2:00-7:00 pm

Ely

 

 

Call to Order

Meeting was called to order by S. Waugh at 2:15 pm

 

Approval of the Agenda

Agenda approved as presented.

 

Introductions

No Introductions necessary

 

Participants:

Sherry Waugh, Jane Hogue & Kellie Bates-UNR Early Head Start  

Sherri Rice & Arvelis Byrd-CSA Head Start

Joan Anderson-Head Start of Northeastern Nevada

Paula Russell-STG International

Pearl Lewis & Mary Eldridge- Little People’s Head Start

Kathy Biagi-Head Start-State Collaboration Office

 

Minutes from the July 8^th Meeting

No Corrections

S. Rice moved to approve, the motion was seconded by J. Hogue

 

Treasurer’s Report

M. Canning was unable to attend therefore a report was not presented.

 

Outreach Coordinator’s Report

Website update- New staff person from CSA Head Start has modified and improved NvHSA Association website.

Voter Registration- N. King gave a report on the success and challenge of registering Head Start parents. (See Handout). Fifty Head Start parents were registered in Nevada.

 

Family Development Matrix progress

N. King and K. Bates gave an update on the matrix and the spreadsheet.  All grantees will receive a copy of the 04-05 database for data input on 10-8-04.  There was also discussion about sustainability and future technical assistance in regard to the database. S. Waugh made a suggestion that we use an existing UNR employee to assist Nicole. S. Rice also indicated that they have staff that could assist as well.  On 10-9-04 there will be a family development matrix meeting to analyze the data and discuss how the information will be shared. 

 

Review and Renew Contract with Nicole King-

Nicole explained the changes to the contract:

• Up to 10 hours a week 
• Payment each month may not exceed $1,400 a month
• Bank hours if she works more than 40 hours in a month
• Changes to scope of work on page 4 - The association will give input into the participation with Nevada Early Childhood Conference.
• S. Waugh indicated that N. King will continue to prioritize workload.
• K. Biagi expressed two concerns 1) Lack of funding and 2) Possible carryover request. One more newsletter from Nicole for HSSCO. Discussion of barriers in the budget due to rising health care and fringe costs and the work plan and incorrect budget of the HSSCO in Welfare. It was discovered at the meeting that the budget (health care )calculations were wrong.
• Contract #4 under consultant will be recognized as number 2 under HSSCO.
• Good faith estimate of $3,000 for the family development matrix work.
• Keep the books for the NvHSA treasurer.

 

 

Nominations for NvHSA Secretary

Kellie Bates resigned due to leaving UNR Early Head Start.

Pearl Lewis is the new secretary.  

 

Review of 2005 Funding Guidance:

 

Jan Len & Suki Graves update

Discussion via conference call.

Funding Guidance letter

Several key points

• Share this information with your fiscal officer
• All grantees report actual enrollment data as of date of refunding application
• Limited expansion opportunities this year-continue to monitor, report and track enrollment. Achieve and maintain full enrollment. Notion of waiting list is key. Fill vacancy as soon as possible but within 30 days.
• Shift of T-TA system- Guidance in the development of a t-ta plan. Use guide to analyze training needs (see funding guidance in attachment A & B) Process and findings from key pieces of grantee data.
• Under continuing resolution until November 20, 2004. This will not interrupt base funding. Partial grants will be funded if necessary.
• Work with STG and Suki Graves on refunding process.
• Gabbi diskette from every program

PC approval of grant

• Be prepared to receive a phone call from Suki regarding the funding guidance. Invite fiscal officer to be involved in the phone call with Suki.
• State Collaboration Application- 60 days prior to end…due November 1^st. Must describe how the State Association is involved in the work plan development and review the application. Letter of support from the NvHSA is required once every five years, however the Association should be involved in the development of the application and work plan. Channeling and processing of goals on behalf of the NvHSA. Grantees need to see the HSSCO work plan in advance of the grant application with enough time to discuss and give input.
• Jan Len indicated that an estimate is appropriate when determining the eligible population in a service area (0-3) and (3-5).  Years 2-3, need to report the unmet need in regard to Community Assessments.
•  Current organizational chart-How do these relate to Head Start, particularly if they are not totally funded by Head Start or if the scope of work is not devoted to Head Start. How HS relates to overall organizational structure.
• Date of self-assessment and results (include this or summarize unmet needs)
• Teacher qualifications-Helps Feds determine if budget matches needs.
• Region IX training on Fatherhood Issues-Rich Ibarra, Cynthia Yao & Paula Russell.
• Funding to Enhance Existing Fatherhood Programs-Grants will be due in December, 2004
• Program Improvement Grants are still under review.
• Youth-Mentor Award Grants-Elko

 

Part B MOU update

• Suki requested that K. Biagi follow up with tribal grantees.  Keith Allread contacted each HS grantee and requested existing MOU’s with Part B. 
• P. Russell asked if a statewide MOU is necessary. The NvHSA agreed that a statewide MOU is desired. 
• Suki & Jan: A joint MOU between HHS-Dept of Ed.-NvHSA-Tribes is important. Clarify expectations and roles for each participant. Process is also important in an effort to clearly articulate what resources each entity brings to the table and how best to leverage and share them to provide the best services for children with disabilities.  Rebecca Votaw-Nelson and Suki Graves will assist Nevada in this process. We want to know how we can help facilitate this process.
• Question:

“Kathy, Is there something that the collaboration office can do to facilitate this process.” Answer: I’ve been trying to do that Jan….it is in my work plan for 2005.  Question: “Can you help them understand that we can really assist in the process?”  Head Start has the obligation to provide and ensure services. Hope that the resource is incentive to work on this process and that the focus on the services for children is heightened. Suki did pull together the information that Keith is waiting on. Jan will review so that it can be sent out.

AIAN- Alaska Indian and Native STG consultant (resource) is also available.

Jan requested a  Part B MOU from the tribes be sent to the RIX office. K. Biagi agreed.

 

Question-Do your Governing Boards know about HS priorities? Do they understand that enrollment is important and part of their responsibility?

 

PRISM orientation on December 1^st in Oakland.

 

Oral Health-Follow up

Remind you that we are available to support you. We will set up a date to work with the state Oral Health officials. 

NvHSA agreed to invite Chris Forsch & Judy Wright to attend the monthly HS Director’s conference call. A specific-focused agenda on oral health issues will be developed. 

 

Nice letter of support for Head Start in Southern Nevada. 

Question? Review was conducted last week. Suki was an observer and regional liaison. Have not seen draft report. We expect to review draft report and be able to comment on it. Question? How do we support Head Start in the south and encourage involvement with the NvHSA. Rose Gaston is the acting administrator. Continue to make the offer of invitation. In person or by phone participation.

Suggestion: Sherry Waugh will contact Rose to discuss participation and travel issues.

 

 

Fact Sheet Discussion

NvHSA will discuss the fact sheets October 8, 2004.

Jane & Arvelis will help. What do we want to say? October 11^th at Nelson 10:30 am

In-person meeting to discuss the content and format of fact sheet.

 

Head Start State Collaboration Report

 

Leadership Institute

Paula, Sherry, and Sherri have been trying to contact presenters.

Dates to remember: (March 22, 23, 24^th, May 17, 18, 19 and June 21, 22, 23^rd)

• Get handout from Kathy which describes the agenda.
• Discussion of CAP agencies and the need for case management (Family Development Matrix) to plan and implement statewide for CSBG agencies.
• Discussion of the logistics required to pull off the institute
• $1,000 with the NvHSA coordination?  Logistics of coordination for HS folks?
• Paula-If we get other money to assist with this maybe we use this for the coordination of this.  $5,000 to NvHSA to assist with the coordination

Motion:   

Letter of request for the Leadership Institute Coordination to Jerry Allen and Jamie Burnett. Copy the letters to Jan Len & Suki Graves, exploring  the possibilities, parameters and possible amendment to the budget. Rice moved, Eldridge seconded.  Motion carried.  S. Waugh & K. Bates will work to contact all parties listed above.

 

Announcements Program Updates

It was decided that updates would be shared at dinner.

 

Adjournment

The meeting adjourned at 6:55 pm.

 

 

Nevada Head Start Association

Board Meeting Minutes

December 10, 2004

 

 

Those in attendance:  Jane Hogue, Paula Russell, Rose Gaston, Suki Graves, Nicole King, Michelle Canning, Joan Anderson, Mary Eldridge, Sherry Waugh, Sherri Rice, Arvelis Byrd

 

Guests:  Kellie Bates, Chris Forsch

 

Meeting was called to order at 12:45 by Sherry Waugh

 

The SCO Workplan was added as an agenda item.

 

October 7, 2004 meeting minutes were approved.  Motion to approve, J. Hogue, second by J. Anderson.

 

1. Treasurer’s Report

M. Canning submitted the treasurer’s report indicating an ending balance of $12677.27.   The voter registration project budget was submitted.

 

Nicole requested an increase in the number of hours from 10 hours per week to 14 hours per week for the months of January, February and March.  The request was made specifically to complete the Family Development Matrix Project, the Oral Health Strategic Planning regional meetings and to update the website. 

 

R. Gaston requested that an action plan be put into place clarifying what project will be completed during those months to justify the increase in hours.

 

J. Anderson moved to approve and second by M. Eldridge.

 

2. Oral Health Mini-Grant Update and Planning

N. King submitted the Oral Health mini-grant to the Board and briefly explained the                                   purpose of the grant.  The Assoc. of State and Territorial Dental Directors awarded NvHSA with a $2500 grant to plan and implement three regional oral health strategic planning sessions.

 

Chris Forsch, Oral Health Oral Health Program Manger, attended the meeting and explained her role in the project.  She will help Nicole in the planning and facilitation of the planning sessions. 

 

The goal of the planning sessions will be to complete a detailed action plan.  Intended invitees include dental and health providers as well as other practical people who have money and time to give.

 

One requirement of the grant is to include Reg Louie in the project.  Suki suggested that Reg be asked to give a brief overview of the most recent PIR data.  Suki also suggested that one objective of the planning sessions should be to see how the SCO can play a role in approving HS children’s oral health

 

3. Family Development Matrix Data Analysis Report

N. King submitted the Data Analysis Report to the Board.  Most of the NvHSA Board had attended the SCO meeting just prior to this meeting so Nicole did not need to give another presentation of the report.

 

4. Family Development Matrix Conference

N. King reported that Jerry Endres is planning to hold a FDM Conference in June in Monterey.  M. Canning and K. Bates expressed interest in attending the conference.  N. King suggested that one person from EOB attend as well since they have so many of the HS children in their program.  The cost per person is $190 or $500 to be listed as a co-sponsor which includes the cost of two attendees.   It was decided that N. King would contact Jerry Endres to try to negotiate a price of $500 for three people to attend.

 

5. NvHSA, Region IX HSA, NHSA Membership Renewal

N. King gave the members the membership renewal forms for both NvHSA and Region IX.  It was decided that NvHSA would not longer collect membership renewal forms and dues for NHSA.  All NvHSA members should complete the renewal forms and send their check to the NvHSA office.

 

6. SCO Directors and HSA Directors Joint Meeting

S. Waugh reported that she and K. Biagi attended the first joint meeting and that it was very helpful for everyone to be in the same room, discussing the same issues, and hearing the same responses.  These meeting will be held quarterly over the next year.  NvHSA and the SCO plan to attend the future meetings.

 

7. SCO Work plan

The Board spent significant time reviewing the SCO 2005 Work plan.  Revisions were made which will be given to the SCO at the Work plan meeting scheduled in January 2005 which S. Waugh will attend.  A copy of suggested revisions is available in the NvHSA Board Meeting binder.

 

8. Head Start Fact Sheet

The Head Start Fact Sheet rough draft was reviewed.  After careful review, it was decided that NvHSA would ask the SCO to consider contracting with a professional graphic artist to complete the Fact Sheet.  The feeling of the Board was that we were not qualified to give the SCO helpful suggestions, but that the Fact Sheet needed significant changes.  N. King is to contact K. Biagi and discuss this possibility.

 

There was not time to address the additional agenda items (TTA Network Update, Fatherhood TA, 2005 NvHSA Board Meeting dates).  It was decided that these items would be addressed during the January conference call.