2003 NvHSA Board Meeting Minutes
June 19, 2003 Minutes
NEVADA HEAD START ASSOCIATION
Board Meeting
June 19, 2003
MINUTES:
1. Call to Order – The meeting was called to order by President Jane Hogue earlier than posted as all members were present.
2. Approval of the Agenda – Moved to approve. M – D. Goff/S – D. Jones/Carried.
3. Introductions – The following were in attendance:
Kellie Bates Joan Anderson Raylene Friel
Diana Goff Dolores Jones Laticha Henderson
Jane Hogue Trent Hiett Arvelis Byrd
Andra Allen Kathy Biagi Mary Eldridge
Guest: Jerry Endres
4. Minutes from the March 13 Meeting – Moved to approve. M – K. Bates/S – J. Anderson/Carried.
5. Treasurer’s Report – After discussion on the Oral Health Grant a motion was made to approve the report. M – M. Eldridge/S – K. Bates/Carried.
6. Cluster Grant
Family Development Matrix – Jerry Endres reported on his site visits and the status of the matrix and made recommendations for implementation within the programs. A program code was assigned to each program in order to collect state data. Data will be sent to Kathy Biagi every three months and the data will be aggregated and analyzed. A committee of Kellie Bates, Mary Eldridge and Joan Anderson was established to work on a presentation on the Nevada Cluster’s work on the FDM.
Reflective Supervision – Grantees need to schedule on-site visits with either Rivka or Donna so funds can be obligated.
2003-2004 Cluster Focus – Topics for the new year are:
Mid year follow-up on FDM. A session with Jerry for data analysis, how to use wrap around approach to work with families and tie to the matrix. Explore possible connections to SAMPAS grant (Laurel Swetnam), and a training of trainers for maintaining implementation of matrix within NV.
Research and analysis for “dummies”. Development of manual for analysis of data and a training of trainers.
7. Head Start Collaboration Report – Kathy is preparing an application form for the training funds. Kathy, Jane and Sherry W. have been working on the job description for the Outreach Coordinator which would include organizing advocacy efforts and developing policy statements. There is $13,000 for this position. Nevada Registry cards were distributed.
8. NHSA Update – Legislative Report – Jane distributed the most recent legislative alert from NHSA. EOB reported they are having success in getting to the papers, but he negative articles are getting more coverage than positive ones. NHSA would like copies of articles so they can track information. Diana reported that most of the funds for grass roots advocacy efforts in their community came from parents.
9. Website – Jane reported that the original agreement was with Territorial Enterprises but now Ron Wolf is doing the work on the site. It does not have the professional look we would like. Grantees were asked to look at it and let Jane know what you think. We may look at other resources for improvement.
10. Election of Parent Representative to Region IX Board – Moved to Elect Tiffany Perez. M – M. Eldridge/S – K Bates / Carried.
11. Announcements/Program Updates
National Reporting System – Checked to see if everyone is registered.
RCC – The new plan is include the information in the Region IX meeting.
CSA announced their Carson City center will be opening in fall.
Sherry Rice reported that the association’s views on policies are requested by the CAP agencies. A motion was made that Nevada Head Start Association is following policy statement by NHSA and Region IX. M – D. Goff/S – L. Henderson/Carried.
It was moved to follow-up with Jerry Allen to include an exemption under the new child care funding policies for HS and EHS programs that have contracts for wraparound child care. M – K. Bates/S. D. Goff/Carried
A slate of officers has been presented for the December 2003 election. This includes:
President – Sherry Rice
Vice-President – Arvelis Byrd
Secretary – Diana Goff
Treasurer – Michelle Canning
The next meeting will be September 19th in Reno.
Motion to adjourn the meeting at 4:35 p.m. M – D. Goff/S – K. Bates/Carried
Respectfully submitted,
Mary Eldridge
Secretary
September 19, 2003 Minutes
Nevada Head Start Association
Board Meeting
September 19, 2003
I. Call to Order – Vice-President Diana Goff called the meeting to order at 9:07 a.m.
II. Approval of Agenda – Motion to approve. M – K. Bates, S – D. Jones, Carried
III. Introductions – Introductions and attendance as follows:
Arvelis Byrd Kathy Biagi Miranda Murry
Michele McKee Nicole King Michelle Canning
Joan Anderson John Keeley Dolores Jones
Laticha Henderson Diana Goff Mary Eldridge
Kelly Sturgeon Kellie Bates Bernita Simpson
Gail Brown
IV. Minutes from June 19, 2003 Meeting – Motion to approve as corrected. M – M. Canning, S – K. Bates, Carried
V. Treasurer’s Report – Motion to approve. M – D. Jones, S – L. Henderson, Carried
VI. Nevada Registry – Miranda Murry gave a presentation on the Nevada Registry and explained the system. Some of the questions raised at the meeting included whether non-classroom experience counted toward moving up the ladder, the definition of related degree and would certificates from other states be recognized. Miranda encouraged everyone to send in comments and questions to Shelley Dickson within 2 weeks.
VII. Contract Between NVHSA and Nicole King – Discussion of the contract was held. Wording changes were made to include changing “administration” to “coordination” and “NHSA” to “NVHSA”. It was explained that Jane was listed as the purchaser because she is the supervisor for the position. Motion to approve with changes. M – M. Eldridge, S – K. Bates, Carried.
VIII. Outreach Coordinator’s Report
Website Update – Nicole asked how much the organization wants to commit to the website. Discussion was held in regard to developing a plan to improve the website. Michelle McKee volunteered Community Services Agency to do the website revision at no cost for labor; only costs would be for supplies or other costs. Michelle and Nicole will talk with Richard Barnett to estimate the costs.
NVAEYC Conference Update – The conference planning is underway. Motion to approve the $1000 contribution from NVHSA. M – K. Bates, S – M. Canning, Carried
Parent Leadership Institute – Nicole explained that part of this will be a parent track at the NVAEYC Conference and will include relationship building, importance of parents being involved with association and other leadership roles, and shared governance. Discussion was held to ask if we are working hard enough to have parents attend the Board meetings. It was agreed that parents need to have the opportunity to meet together on state level to discuss issues, and to work on development of an agenda of state issues as well as being informed on the national issues. Nicole will begin work with CSA, UNR and the tribal programs to gather information on what parents think would work and how they can be involved.
New NVHSA Letterhead – Samples of letterhead designs were reviewed. It was suggested to add the Head Start block logo and the shape of Nevada to the letterhead. The group also liked the idea of adding real photos rather than drawings of children. Joan and Michelle agreed to work with Nicole to revise the design.
NVHSA Member Contact List – Nicole asked everyone to update the member list for their organization.
IX. Family Development Matrix – Discussion was held to see how programs are working with the FDM. Most programs said they are using it on their first family home visit rather than enrollment. Data should be ready by the end of October. Michelle C. expressed that she felt she needed T/TA on the EXCEL spreadsheet format agreed upon and asked if others felt the same way. Other programs said they may see that as a need after working more with data entry. A scope of work was presented for continuation of this year’s work on the FDM. There were some questions about the scope of work including whether the training would be general enough to apply the concepts of using the data to other areas of program operations, using the data to make presentations, and questions about the amount of time devoted to Training of Trainers. Kellie stated she would commit to working with Jane and Jerry to rework the plan. Changes will be sent to everyone for review and suggestions.
X. Head Start State Collaboration Report – Kathy Biagi reported on the following:
Reauthorization – Senator Ensign’s aide has reported Senate bill was scheduled to go to mark up but will be delayed. A continuing resolution will be in effect probably until January when the bill is expected to go to the full Senate. The collaboration role is undergoing changes in focus in the reauthorization.
Grant Renewal – Kathy reported on the information from the previous day’s collaboration meeting that the grant renewal package needed to have measurable goals and objectives with input and approval from the association. The goals dealt with the following areas: Self-Evaluation, Professional Development of Pre-K Standards, Oral Health, Literacy, and MOU’s between Head Start and Community Action Programs and a state level agreement with Part C provider. There was some discussion in regard to where the goals had come from and at whose direction these areas were chosen as the focus. Kathy expressed concern over the lack of time to develop these goals since the grant was due very soon. It was agreed that the goals would need to be written and that for programs to have the time necessary for input and review there would need to be some type of contingency funding period or special conditions in the grant award. Suki Graves, Program Specialist said this would be a likely course of action. Kathy will draft goals and objectives and send them to programs for input and review prior to the Strategic Planning meeting.
Oral Health – Questions were raised in regard to the Oral Health Survey and its development. Programs expressed problems with the survey process including:
- mailing to centers rather than programs. This does not allow for coordination of responses
- Why the data was being requested by center rather than by program. For most programs, data is not collected by center for the PIR and is difficult to extract in this way. It was suggested the data could be collected by program since programs would know which centers have the most problems.
- How was the survey developed and how was the information planned to be used.
XI. NHSA Update – Legislative Alert – Nicole reported that Senator Ensign’s aide will be in Reno October 13 and would like to meet with Head Start staff. Nicole will get the information on the meeting to everyone.
XII. Slate of Nominees – The slate of officers for the next election was presented as follows:
President – Sherri Rice
Vice-President – Arvelis Byrd
Secretary – Diana Goff
Treasurer – Michelle Canning
Diana withdrew her name from consideration. Kellie Bates volunteered to be nominated. Motion to approve the slate of nominees. M – M. Canning, S – D. Jones, Carried
XIII. Announcements/Program Updates
Head Start of Northeastern Nevada – Children begin September 22. Expansion is underway with 20 new slots in EHS, 12 in Elko and 8 in Wells. Renovations are being done at the Elko center with a new teacher workroom being added and renovations in the classrooms. Joan reported they have had lots of volunteers helping with the program this year.
Economic Opportunity Board Community Action Partner(?) – The center in Henderson is open and the Spring Valley center will have a grand opening on October 10 and will be serving 288 children. 3000 children completed an oral health screening through the Oral Health Forum. Diana’s office has moved to the Division of Family Development under Diba Hadi’s supervision. The program’s administrative building was severely affected by the flooding in Las Vegas. The Head Start COW bus partnership is continuing. EOBCAP is in correction period after the spring review. Diana reported that four of their centers are in housing authority complexes and there is now a requirement that 51% of the children enrolled be from that particular housing authority or the program will have to pay 4 times the rent or move out. The current range of enrollment is between 4% and 46%. The Infant/Toddler site is being demolished to build a senior center. Staffing issues continue to be a problem with a strong need for bilingual staff. EOBCAP has 100 staff attending a six-week Spanish course. The program has 2 English speaking and 1 Spanish speaking staff to administer the NRS. Diana encouraged programs to make sure they are presenting results of program and child outcomes to the governing board and policy council because failure to do so will result in non-compliance in several systems during a review.
Little People’s Head Start – Ely is working on enrollment and NRS. The annual preservice focused on working with families and a review on brain development, bonding and attachment.
Washoe Tribe – Staff reported the Woodlands, CA center has been closed. A CDBG grant is helping to complete the Stewart center, plans are for 2 more centers to open in January. There is need for more slots in the Carson City area, especially for full-day, full-year option. The annual preservice was held in collaboration with ITCN and Reno-Sparks Tribe and went very well. The program has certified staff to administer the NRS.
UNR – Program has a vacancy for a bilingual home visitor, Infant/Toddler Care Coordinator, and administrative Assistant. UNR has three interns this year, 2 re bilingual social work students. The program has been having excellent turnout for parent meetings. UNR saw a need to revise their referral process after working with Rivka Greenberg. Reflective supervision meetings with teachers have moved from being individual to group. This allows more time for planning and more thoughtful discussions. Management staff attends as time permits.
Community Services Agency – the program is currently at 95% enrollment. Carson City center is open and is receiving in-kind for buses, fuel, transportation for field trips from the Boys and Girls Club. The health center is open and children are receiving screenings at Head Start site. The program is working more with the Orvis School of Nursing. The Fernley center is on hold, with a new building scheduled to open in November. CSA has a Spanish version of the FDM and will share with other programs. Fernley, Fallon and Silver Springs make up a Rural Advisory Committee to discuss resources and issues for rurals.
The next meeting will be held December 11, 2003 at 2:00 in Reno. The site will be determined.
Respectfully submitted,
Mary R. Eldridge
Program Director
Remer
Return to Top